We are a reputable, mid-sized CPA firm with a strong presence in North Central Massachusetts and clients across multiple states. As a paperless, full-service accounting firm , we provide tax, audit, accounting, and business advisory services. Due to our continued growth, we are seeking a highly organized Administrative Assistant to join our team and play a key role in supporting the smooth operation of our office.
This is a great opportunity for someone who thrives in a professional services environment, enjoys working with people, and wants to contribute to a collaborative, client-focused culture.
Greet clients and manage incoming calls, emails, and correspondence with professionalism.
Schedule and confirm client meetings; maintain calendars and appointment coordination.
Prepare, organize, and maintain client files (electronic and paper-based), ensuring confidentiality.
Manage office supplies, equipment, and software subscriptions.
Assemble and file tax returns, financial statements, and other deliverables.
Manage mail, scanning, and digital filing systems.
Support staff with engagement letters, billing packets, and client communications.
Assist with accounts receivable: prepare/send invoices, follow up on outstanding balances, and process payments.
Handle accounts payable: process vendor invoices, schedule bill payments, and maintain expense records.
Reconcile receipts, track expenses, and support month-end bookkeeping tasks.
Provide day-to-day administrative assistance to partners and staff.
Help prepare reports, presentations, and proposals.
Uphold professional standards of accuracy, confidentiality, and client service.
Prior administrative experience in an office environment (professional services or accounting preferred).
Strong organizational skills with the ability to manage multiple tasks and deadlines.
Proficiency with Microsoft Office Suite and comfort learning new software.
Excellent communication skills and a professional, client-service mindset.
Attention to detail and commitment to maintaining confidentiality.
We offer a competitive compensation package that includes:
Competitive salary
401(k) plan with firm contribution
Health insurance
Flexible schedule and remote work options
Paid vacation, holidays, and personal time
Tax season bonus
If you’re looking to join a growing, client-focused CPA firm where your organizational skills and professionalism will make a real impact, we’d love to hear from you.
Apply today and take the next step in your career with us!
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