Administrative Assistant – Full-Time
Spine Medicine and Surgery of Long Island
Location: Ronkonkoma, NY
Spine Medicine and Surgery of Long Island is a premier, minimally invasive spinal surgery practice providing world-class, cutting-edge spinal care to the Tri-State area. As we continue to expand across Nassau and Suffolk Counties, we are seeking a highly organized, proactive, and dependable full-time Administrative Assistant to support our Practice Manager and leadership team.
We are looking for a motivated Administrative Assistant to serve as a key partner to the Practice Manager. This role requires exceptional organizational, project management, and communication skills. The ideal candidate will excel at managing calendars, supporting practice operations, assisting with marketing initiatives, and helping to execute projects that ensure efficiency and growth across the organization.
Manage and coordinate the Practice Manager’s calendar, meetings, and appointments
Organize, monitor, and assist with email communications, ensuring timely follow-ups on priority items
Assist in creating, maintaining, and executing project management tools and workflows to keep the team aligned and on schedule
Track and follow up on action items, ensuring projects and assignments are completed accurately and on time
Prepare reports, presentations, and documentation as needed
Coordinate with internal staff and external partners to support smooth day-to-day operations
Maintain confidential files and records with accuracy and discretion
Assist with administrative tasks including correspondence, scheduling, billing support, and vendor communications
Prior experience as an administrative assistant, executive assistant, or office coordinator required (healthcare experience preferred but not required)
Strong organizational and multitasking skills with exceptional attention to detail
Excellent communication and interpersonal abilities, both written and verbal
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfort with EMR or other practice management systems
Experience with project management software (e.g., Asana, Trello, Monday.com) preferred
Ability to handle sensitive and confidential information with professionalism
Marketing or social media management experience a plus
Hours: Full-time position, exact schedule may vary (30–39 hours/week)
Remote Work: Not available
Benefits: Eligibility after a waiting period (specific benefits apply)
Detail-Oriented: We prioritize accuracy and precision in all operations
Outcome-Driven: We focus on efficiency and delivering results for both staff and patients
People-Centered: We value collaboration, fairness, and compassion in all interactions
Team-Oriented: We thrive in a supportive, cooperative environment where everyone contributes to success
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