Job Description
Booking Holdings (NASDAQ: BKNG) is the world's leading provider of online travel and related services, provided to consumers and local partners in more than 220 countries and territories through five primary consumer-facing brands: Booking.com, Priceline, Agoda, KAYAK and OpenTable. The mission of Booking Holdings is to make it easier for everyone to experience the world. For more information, visit BookingHoldings.com and follow us on X (formerly known as Twitter) @BookingHoldings.
This role is eligible for our hybrid work model: Two days in-office.
This role will support: Compliance & Ethics, Privacy & Corp Development
We are seeking a highly organized and strategic professional to deliver high-quality, proactive support to senior leaders across the organization. This role is critical in ensuring operational efficiency through calendar coordination, travel booking, expense management, vendor onboarding, and event planning. This role will also play a key role in maintaining smooth office operations, supporting visiting executives, and providing coverage for teammates during absences. Reporting to a Lead Business Partner, the Administrative Business Partner contributes to a collaborative, high-performing team that shares best practices and delivers consistent support.
The ideal candidate brings at least 2-4 years of administrative or business support experience, with a background supporting senior executives. Success in this role requires exceptional organizational skills, a people-oriented approach, strong stakeholder management, proficiency in Google Workspace and Concur, and the ability to independently troubleshoot and solve problems in a dynamic, fast-paced environment.
In this role you will get to: Business Partnership and Team Enablement:
- Facilitate seamless information flow by communicating updates to leaders' teams, organizing meetings (agendas, minutes, action items), and coordinating team events/off-sites.
- Facilitate the process for signatures and be familiar with the authorized signatory processes, including the Company’s delegation of authority policies.
- Support other department operations processes such as project/meeting trackers.
- Assist with the preparation of deliverables (reports, presentations), including timeline management, organization, and formatting.
- Support local/office services, including stocking the kitchen, being on-site for office vendors or visitors, and working with other ABPs and EBPs to ensure coverage.
Calendar Management:
- Proactively manage leaders' complex calendars with meticulous attention to detail, ensuring each leader has agendas and pre-reads, while also making informed decisions on their behalf regarding scheduling conflicts and prioritizing commitments.
- Manage calendaring of key team/department meetings.
Travel Booking, Travel Itinerary & Team Events:
- Book and manage end-to-end travel arrangements, itineraries and logistics for Leaders.
- Support planning and execution of internal events, summits and meetings.
Expense Submission & Management:
- Prepare and submit accurate expense claims in Concur on behalf of Leaders. Review direct reports' claims, providing guidance as needed in accordance with the Company’s Travel & Expense policy.
Invoice Processing & Vendor Management:
- Manage vendor onboarding, ongoing engagement, and offboarding.
- Process vendor invoices timely and efficiently.
Time Off Approval Delegation:
- Delegation of Leaders’ own time off requests and approval/decline for Leaders’ direct reports’ time off requests.
What you have: - A minimum of 2-4 years of relevant experience in administration, business support or executive assistance
- Previous experience supporting at least two or more senior executives at the same time
- Demonstrated experience in event coordination and team meeting planning
- Excellent stakeholder management, communication, and organizational skills
- Ability to thrive in a dynamic, fast-paced environment, with strong problem-solving skills and adaptability
- High attention to detail with strong collaboration and teamwork mindset
- Proficiency in common administrative and productivity tools, including Google Workspace, Concur, DocuSign, etc.
- Required to work onsite in Norwalk 2 days per week, with flexibility to travel to the New York office on an as needed basis
- Available to offer support outside of normal business hours and travel internationally, if required.
Our Commitment to Inclusion Through the Booking Holdings brands, we help our customers reach all corners of the earth. Our ability to provide great service rests on how well we understand our diverse customer base, which is why having a diverse team is so important to us. We bring together employees from all walks of life and we are proud to provide the kind of inclusive environment that stimulates innovation, creativity and collaboration.
There are a variety of job related factors that go into determining a salary range, including but not limited to external market benchmark data, geographic location, and years of experience sought/required. In addition to a competitive base salary, roles are eligible to be considered for an annual bonus.
The base salary range for Connecticut and the NYC-metro area is $81,000-$99,000.
We are proud to offer a comprehensive benefits program designed to keep you and your family healthy, plan for the future and make the most out of life. For a glimpse of our benefits offerings, please see here. In addition to competitive health and wellness benefits, we currently offer other perks to eligible employees, such as: tuition reimbursement, fitness reimbursement, discounts, and more!
If this role resonates with you, we encourage you to click the "apply" button!
EEO Statement: Booking Holdings is an equal opportunity employer in accordance with all applicable federal, state and local laws. We ensure equal employment opportunity to all employees and applicants without discrimination or harassment based on race, religious creed, color, age, sex, sexual orientation, gender identity, national origin, religion, marital status, medical condition, disability, military service, pregnancy, childbirth and related medical conditions, or any other classification protected by federal, state, or local law.
Booking Holdings also extends this policy to every phase of the employment process including, but not limited to, recruitment, selection, placement, transfer, training and development, position elimination, restructure, promotion, compensation, benefits, layoffs, termination, and all other conditions or privileges of employment. Booking Holdings and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities. If you have a disability and believe you need reasonable accommodation in order to search for a job opening or apply for a position, please email reasonableaccommodation@bookingholdings.com with your request. M/F/V/D/S
Job Tags
Full time, Work at office, Local area, 2 days per week,